Sales and Accounts Receivables

Sales & Accounts Receivables System:

The system deals with both the direct selling method (retail sales) and selling by customer orders (wholesale sales).
The ability to record price quotations submitted to customers and convert them into Customer orders.
Maintaining all customer's detailed data to take advantage of it in marketing situations and in sales analysis with the possibility of inserting attachments with the customer's data such as commercial register, contract data, etc.
Support dealing in foreign currencies.
Support multiple types of representatives, up to three types of sales representatives.
Linking customers with representatives, whether in defining customer data, sales invoices, or the collection and all the system's transactions.
Monitoring credit limit at the level of customers and the representatives (including the representative's balance of the goods in the representative's car).
Monitoring the maximum allowed number of unpaid invoices at the customer and representative levels.
Monitoring the maximum period allowed for the delay in the invoice's payment at the customer and representative levels.
The system divides customers according to sales sectors and areas – customer types – customers classification - customers activities - itineraries.
The system is integrated with the Sales Force Automation Application of Al Motakamel ERP.
The system follows up with the sales representatives in terms of achieving the monthly target (at the level of quantities and values) and sales analysis, indebtedness, and collections, with a statement of the clients related to each representative.
The system allows more than one sales representative to deal with one customer, with the ease of generating each representative's indebtedness separately to the same customer.
The system follows up and updates each customer's balance (credit balance – notes receivable balance – returned notes receivable balance) outstanding invoices, payments (cash - notes receivable), the number of bounces of notes receivable, and the credit limit.
The system follows up and updates each representative's balance (credit balance – notes receivable balance – returned notes receivable balance) outstanding invoices, payments (cash - notes receivable), the number of bounces of notes receivable, and the credit limit.
Following up on representatives' balances of the bounced cheques and follow-up on the payment of these balances.
Price lists at the company level link each customer with up to ninety-nine price types (such as wholesale, retail, export, etc.).
The possibility of controlling the sale price by reading it from a mandatory price list (which means the price cannot be modified on the invoice).
The possibility of controlling the price by ensuring that it is not less than the cost price + a specific profit margin for each item.
The possibility of controlling the selling price, so that the price is not less than the specified price for each item.
The ability to record a price list for each customer separately.
The possibility of recording discount lists at the customer level or customer type for each item or a main item group according to the quantities' segments in the invoice.
The ability to record the rules of free items (bonus) and it is calculated automatically.
The possibility of calculating the rules for entitlement of customers to incentives based on their withdrawals over a period.
The system supports preventing a specific user from modifying or entering certain items within the price list.
The system records and follows up on customer orders, reserves quantities in warehouses, and issues invoices for these orders.
The possibility of placing attachments to the customer's order.
The possibility of designing more than one approval of the customer order before its execution.
The system supports multiple types of discounts on the invoice up to four types of discounts with the treatment of sales tax and withholding and additional taxes.
The system allows granting/preventing the validity of the discount on certain users, with the ability to set a maximum limit for the discount at the level of each user separately.
The possibility of linking customer collections to his invoices to follow up on the indebtedness of the customer and the representative at the level of unpaid invoices.
The system allows us to create a payment system for the due installments to each invoice and follows up on the payment of each installment.
The system follows up on the transaction of the notes receivable starting from receiving it from the customer, then depositing it in the bank for collection, extracting the deposit portfolio, then following up on its collection or return, while keeping all the detailed notes receivable data.
The system creates Delivery Notes (for sales) and Receiving Vouchers (for returns) in the Inventory Control System automatically. It also creates accounting entries for sales, returns, and collections in the General Ledger System automatically (after review and posting).
The system allows issuing Sales Invoices for Delivery Notes (sales vouchers) that have already been issued, whether in single or multiple notes for the same customer in one invoice.
The possibility of integrating with the General Ledger System at the level of total customers or at the single customer level for each branch.
The possibility of integrating with the General Ledger System at the level of the item or a group of main items for each branch.
The ability to control the number of times the invoice is printed.
The possibility of preventing modification in the invoice once it is printed.

Some of the Sales & Accounts Receivables System Reports:

Report on total customers' balances (or all the levels of representatives).
Report on total representative balances (or all the levels of customers).
Customer statement during a certain period.
Representative statement during a certain period.
Report on expected cash flow based on due dates of sales and purchase invoices and received and issued cheques.
Debts aging reports at the level of customers or representatives.
Daily sales and returns journal.
Report on customers' withdrawals from items during the period.
Statistics of sales, returns, net sales, and collections (cash - notes receivable) at the level of the company, representative, and customer.
Analytical reports of sales, returns, and net sales of items (quantity/value) during a specific period (period - day – month - year) and it is analyzed by the company, branches, customers, representatives, Sectors, customer's types, or customers' activities or dealing types.
Sales analysis using filtering codes different than item codes, allowing infinite flexibility for analysis.
Reports on following up on representatives' sales targets (value).
Reports on following up on representatives' sales targets (quantity).
Report on unsettled invoices at the level of the company, representative, Sector, or customer, with an indication of the delay period.
Reports on the status of customers' orders indicating the required, reserved, and executed quantities for each item (at the level of the order, customer, or item).
Reports on notes receivable (under collection, collected, or returned) at the customer, treasury, or bank level.
Analytical reports of the items' profitability.
Analytical reports on the invoices' profitability.
Analytical report of the invoices' profitability, detailed on the items.
More than 70 sales analysis reports.
More than 400 sales and customer reports.